Minimum Requirement
Assist to manager for the Facilities & Management – Inventory & Stationery including consume, transfer, physical count, Ledger entry, store keeping, distribution of materials to departments and branches, bank old Logo listing and old record list.
• Understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Experience in Microsoft office and internet & email
• Communication and problem-solving skills
• Integrity and confidentiality.
RESPONSIBILITIES
• To send the banking security forms, ledgers, registers and vouchers to department. record on the ledgers and storing them in a designated location in the warehouse.
• Presenting the balance list to the superiors of ledgers, registers, vouchers, banking security forms and promotion items that need to be ordered in less quantities. Scan the PR forms that have been submitted to procurement by the superior and send the mail to procurement. Sending original PR permits form to the financial department.
• If the items are already ordered, handover from procurement to the admin department and then check the quantity and types, notes that on the ledgers, and store them in the warehouse.
• According to the instructions, if you get the permission lists to extract the items, check the types of items according to the relevant department, issue them with an indent and register the items, retention of records in relevant inventory files.
• If the suppliers were delivered the items to admin department, these are officers and employees’ Friday-Sport-Shirts; cards and its equipment; safety equipment and uniforms; umbrellas, flags; bank stamps; and Pandemic prevention materials (such as face mask, hand gel; protective gloves); technical equipment’s etc. check the items and distribute the list according to the relevant department; register and send to the financial department to report IBS.
• Compile the lists already sent to the bank branches and to send the lists by mail to the relevant superiors because of changing for the new Bank Logo. Therefore, the lists with the old logo, which are ledger; register; security forms and HP; Loan; IBD forms with previous prices and inventory in store, requested from the procurement.
• Checking the list of banking format and guidelines once a month with the bank branches and HO and submit them to the superiors.
• Bank equipment that has been ordered not to be used it recorded in the old record list and put it in the old record store.
• Registration of inventory items in FAMS software.
• Registering the list to be sent by bus lines or package delivery, packing and keep receipts of Bank formats, and uniforms, promotion items and Shwe Pyi Tan journal were requested by the branches.
• Assignments of superior officers from time-to-time implementation of guideline